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User Guide: CORE for Editorial Teams
User Guide: CORE for Editorial Teams
Updated over a year ago

To access the view-only shared document, which you can copy and customize for your own purposes, go to CORE Guide_Editorial.

In this guide:

  1. Logging In & Setting Up CORE

  2. CORE Icons Overview

  3. Receiving & Reordering Packages from Dailies Vendor

  4. Resharing Dailies Packages (Film)

  5. Upload Editorial Files, i.e. Cuts

  6. Categorize / Tag Your Files

  7. Share Your Files

  8. Create & Share Packages from Existing Files

CORE Guide for Editorial Teams

FOR DISTRIBUTING DAILIES & CUTS TO PRODUCTIONS

For the best CORE experience, use the Chrome browser. CORE is also supported in Safari as well as Firefox.

Logging In & Setting Up CORE

  1. Login to your desktop browser at client 5th Kind url. At first login, you’ll be prompted to accept a general license agreement. Accept it, and you’ll be redirected to CORE.

  2. Upon logging in, install the Aspera Connect plugin as prompted by the application.

  3. Go to your upload icon in the top bar, and select the “More - 3 dots”. Set your upload option to Aspera.

CORE Icons Overview

The icons you see in the left menu and top right header are related to what permissions you’ve been granted. For any questions about your user access rights, contact your system administrator.

Dashboard

Select a project to go to that project’s packages in your Inbox.

File Search

Asset directory - find files you’ve uploaded or been given permission to see.

Inbox

Email style inbox for your packages (CORE’s version of an email).

History

View files you’ve accessed in the system, and a handy search tool.

Transfers

View all downloads and uploads. Access uploads you need to finish tagging.

Users

The users you can see, and the user lists you have access to or have created.

Help

Select to access external user manual.

Upload

Upload large files or batches of files quickly with Aspera. Aspera is off when “A” isn’t visible.

More Menu

On Upload enables you to switch Aspera on or off. On Packages, it enables batch creation via CSV.

Packages

Create and manage packages of assets that you compile for sharing.

Receiving & Reordering Packages from Dailies Vendor

When you receive a package from your Dailies Vendor, you’ll receive an email notification.

Select the link to open the files in CORE. If you aren’t already logged in, you’ll be prompted to do so.

The Dailies Vendor should have sent you the package with the ability to Forward and Modify. If they forgot and you are unable to modify the package, create a new package.

NOTE: Reordering and modifying a package will change it for anyone who has sent or received that same package. If you need to send different sets of dailies for different recipient groups, you'll want to duplicate the package and modify it accordingly.

There are two ways you can reorder your dailies for distribution:

Reorder Package Via Thumbnails

Note: Reordering files is best done in Chrome.

To reorder via thumbnails:

  1. Select the package in your Inbox to open it.

  2. Select the thumbnail of the file you want to move and hover over the files where you want to place it.

  3. An Insert Here box will appear. Drop the file there.

  4. Repeat until complete.

Your package can now be shared by selecting the Share icon at the top

Share_icon.png

Follow the sharing instructions below.

Reorder Package Via List in Package Panel

If reordering by thumbnails just isn’t working, you can reorder the package via the Package Panel, with a couple extra steps:

  1. Select the package in your Inbox to open it.

  2. Go to the right side bar, and select the Package icon. This will open the Package Panel.

    package_icon.png

  3. Search for the package in the Package Menu

  4. Select the name of the package to activate it in the package panel

  5. To reorder the files within this list, select the gray bar on the left of each file to drag it to a new position.

    Package_panel_-_Package_reorder.png

  6. Repeat until complete.

  7. Refresh the page and you'll see the order reflected in the open package on the left.

Your package can now be shared by selecting the Share button at the bottom of the panel.

share_button.png

Or you can continue to work with it until you're prepared to share it.

Resharing Dailies Packages

Once your package has been reordered and is ready to send, share it. For recipient groups who need different viewing experiences or messages, you will send the files as different packages:

1. Example: Share Package with Studio team for redistribution to Studio stakeholders

  1. Select your Package Type = STANDARD

  2. Subject Line / Package Name = Project Title - Day # - Shoot Date - Quality - Dailies

  3. Recipients = Studio Post Contact

  4. Write your message

  5. Share Settings = Auto defaults + Forward package + Modify package

  6. Download = Auto defaults (Recipient Settings)

  7. Your settings will be summarized at the bottom so you can validate they are correct.

  8. Select Share

2. Example: Share Package with Production stakeholders for viewing

  1. Select your Package Type = AUTOPLAY

  2. Subject Line / Package Name = Project Title - Day # - Shoot Date - Quality - Dailies

  3. Recipients = Production Name_Dailies List

  4. Write your message

  5. Share Settings = Auto defaults

  6. Download = Auto defaults

  7. Your settings will be summarized at the bottom so you can validate they are correct. You can apply overrides as desired.

  8. Select Share

Create Different Packages for Different Groups - Duplicate a Package

If you need to send different sets of dailies, such as one set of dailies to the production and a different set to the studio, you'll need to duplicate (create a new package from) the original dailies package.

  1. Open the original dailies package

  2. Go to the ( ⋮ ) More menu

  3. Select Duplicate package

  4. Choose the package type

  5. Name it

  6. Modify it as you see fit

  7. Send when ready

Upload Editorial Files, i.e. Cuts

To upload your own Editorial files to CORE:

  1. Begin by clicking the Upload icon.

    1. If you don’t see the Aspera logo on the icon , select the More menu ( ⁝ ) to select Aspera.

      Upload_icon_with_Aspera.png

  2. A file dialog window will open. Select your files.

  3. Select Open.

  4. The dialog box will automatically close and a pop-up confirming you are uploading files will appear.

  5. Select Allow. The uploading files will appear in the Upload Viewer.

Upload with Drag and Drop

Save time categorizing files by dragging and dropping files into an existing Asset Group or a Package. Just hover the files over the space and a Drop Files Here boundary should appear in that space. For more specific instructions, go to the article Upload Files in CORE.

Upload_-_drag_and_drop.png

Categorize / Tag Your Files

Tagging your files in CORE is like putting files in folders. From the Upload Viewer, populate these fields to upload your dailies:

For Film Projects

  1. Domain = Film

  2. Production = Select your production name

  3. Department = Editorial

  4. Category = Choose from Locked Cuts, WIP Cuts, etc. or add a new category

  5. Sub-Category = Add a sub-category if relevant

  6. Asset type = Footage-Cuts, etc…

  7. **Save your first upload as a template, which you can populate and update for future uploads. Select the save icon and name your template.

    Save_icon.png

    Load a template by selecting the saved templates folder icon.

    Saved_folder_icon.png

  8. Hit Submit

Note: To edit tags on existing files,

  1. Go to the file or Asset Group.

  2. Select Asset Details .

  3. Select Edit.

  4. You will see these same options.

For Episodic Projects

  1. Domain = Episodic

  2. Production = Select your production name

  3. Season & Episode = Add per production guidelines

  4. Department = Editorial

  5. Category = Choose from Locked Cuts, WIP Cuts, etc. or add a new category

  6. Sub-Category = Add a sub-category if relevant

  7. Asset type = Footage-Cuts, etc…

  8. **Save your first upload as a template, which you can populate and update for future uploads. Select the save icon and name your template.

    Save_icon.png

    Load a template by selecting the saved templates folder icon.

    Saved_folder_icon.png

  9. Hit Submit

Note: To edit tags on existing files,

  1. Go to the file or Asset Group.

  2. Select Asset Details .

  3. Select Edit.

  4. You will see these same options.

Share Your Files

Once your files are uploaded, select Share Files.

To share files for commenting:

  1. Select your Package Type = STANDARD

  2. Subject Line / Package Name = Production - Topic - Date - File Type

  3. Recipients = Select your recipients

  4. Write your message

  5. Share Settings = Auto defaults + any desired modifications (reference the chart in the next section)

  6. Download = Auto defaults (Recipient Settings)

  7. Your settings will be summarized at the bottom so you can validate they are correct.

  8. Select Share

To share files for viewing only:

  1. Select your Package Type = AUTOPLAY

  2. Subject Line / Package Name = Production - Topic - Date - File Type

  3. Recipients = Select your recipients

  4. Write your message

  5. Share Settings = Auto defaults

  6. Download = Auto defaults

  7. Your settings will be summarized at the bottom so you can validate they are correct.

  8. Select Share

Share_panel.png

Share & Download Settings Legend

Share_Settings_menu.png

Share_settings_panel.png

  • Notify on open - notifies sender when recipient opens package

  • Send emails - Sends notification email to recipient

  • Allow forwarding - Enables recipient to forward package

  • Modify package - Enables recipient to modify package for all users

  • Review Mode - Turns on a dark mode with minimal tools

  • Autoplay - Autostarts playback of package

  • Group view - Breaks files into original Asset Groups within a package; overrides customized package order

  • Hide users - BCC mode

  • Disable comments - turns off commenting on package

  • Limit views - Recipient can open package specified number of times

    • Limit downloads - Recipient can download files specified number of times

  • Start Date - Recipient cannot open package until specified time

  • End Date - Recipient cannot access package after expiry date

Download_settings_menu.png

Download_settings_panel.png

Most users can share only with Recipient Settings or View Only. You can never give more permissions than you have yourself.

  • Recipient Settings - Defaults to whatever permissions the recipient has been granted through their user role

  • View Only - When selected, no matter a user’s permissions, they can only view the files in the package

  • Allow download WITH watermark - If you as a user have this permission, you can grant another user permission to download proxies of the package files with a watermark

  • Allow download WITHOUT watermark - If you as a user have this permission, you can grant another user permission to download source files or proxies without a watermark

Create & Share Packages from Existing Files

To create a package from files already in the system:

  1. Select the Package icon in Top Bar, and create a +New package.

    Package_menu.png

  2. Name the package

    Package_Panel.png

  3. Add files to the package

  4. Customize the order of your files by dragging the files up or down within the Package Panel

  5. Select Share at the bottom of the Package Panel.

Add Individual File to Package

Add Asset Group to Package

Package_-_Add_File.png
Package_-_Add_Asset_Group_copy.png

Note: For more package sharing options, go to Creating & Modifying Packages.

Downloadable Versions

Download and customize this guide for your teams.

Attachment icon
CORE Guide_Dailies Production Editorial.docx
Attachment icon
CORE Guide_Dailies Production Editorial.pdf
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User Guide: CORE User Basics
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